Review of One: Improve SharePoint Collaboration

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Product overview by Vlad Catrinescu – requested by, but thoughts are my own.

As SharePoint is becoming the main collaboration tool for more and more enterprises around the world, users need to have access to SharePoint anywhere, anytime for any device. While SharePoint 2016 with the new SharePoint mobile app offers a better mobile experience than before, user experience is still meet Enterprise requirements. Furthermore, changing a company culture of uploading files to SharePoint instead of sending them as email attachments is still really tough. With a big need from enterprises, and a rich partner ecosystem, some Microsoft Partners stepped up and created some very interesting applications. In this post, we will talk about a new offering from called One which is a bundle of their Outlook Add-on as well as their popular mobile application and of course, some pretty cool enhancements!


The first part of the new One bundle is the Outlook Add-in that allows users to interact with SharePoint directly from Outlook. The add-in is deployed in a user’s Outlook client and is displayed as a sidebar in Outlook. After connecting the relevant SharePoint sites, users can view, open and even drag and drop documents to upload them into SharePoint. One

Also, users can drag and drop documents from the sidebar, to their new email, and a link to the document will automatically be included in the email. This way, everyone will view the latest document, and make edits to the same document. It’s also easier than sending it as an attachment, which means your users will see SharePoint as something that increases productivity, rather than something they have to do because you force them to! One

The Outlook add-on also allows you to collaborate on the most common type of document, which are emails. When composing a new email, you can save the email into a SharePoint library after sending it, and you can also Save the Draft Message. This way, multiple persons could look at it and modify it, before you send it.

I know this is a high level overview, if you want to learn more about the Outlook Add-in from you can check out my initial review on it which goes more in depth here as well as a review that focuses on how to manage emails on SharePoint here. Let’s talk about what is new in compared to the reviews I did in the past! First of all, the new package introduces an Office Add-in that will work not only in the Outlook client, but in Outlook On the Web (Outlook Web Access). One

The Outlook App also now works on the Apple Mac, so whatever device your users are using, they will be able to benefit from and become more productive at work. Furthermore, the new Outlook Add-on also comes with Office 365 Groups integration, allowing you to collaborate on Group files, directly from the Sidebar. One

The other part of the new bundle is the popular mobile app that is available for both Android and iOS devices. The app allows business users to access SharePoint documents and lists directly from their mobile device, wherever they are in the world. One

You can navigate to Document Libraries and view the documents, as well as E-Mails and of course view all the metadata associated with the document.

You can also select documents to send either as attachments, or only the link by email to your colleagues.

Those are the basic features of the mobile app. If you want to go more in detail about what the app can do, you can view a more in-depth review I did only on the mobile app over here. So what’s new since the review? now allows you to save documents offline on your mobile device, so you can be productive even when you do not have an internet connection, and sync those documents back to SharePoint when you connect back to the Internet.

The mobile app now also allows you to upload photos you have on your mobile device, or take a new photo and upload it to a library. This is very useful for workers that are on the road and need to report something, or keep track of pieces, road work, etc.

Conclusion’s new offering includes it’s two most popular products which are the Outlook Add-in for SharePoint as well as the mobile applications. As I reviewed them in the past, I did not want to re-copy the exact same review here, but if you want to know more about each product specifically, feel free to read the three reviews linked in the blog post. Having played and used both tools myself for a while, I think that both those products are excellent and make me use SharePoint so much more, because they make it easy for me to use it. By creating the new ‘ One’ bundle, users have the same experience and tools, whether they are working on their computer in their office, or on an iPad on the plane, and that will definitely increase their productivity.

The new features included since my last review such as making the Add-in work on Office Web Access and allowing the Mobile App to store documents offline and synchronize them to SharePoint when back online are working really well, and I did not have any sync problems after getting back online. If you are looking to increase collaboration in SharePoint and make your users more productive, definitely check out the new offering! Click on the logo below to learn more:

Other Reviews mentioned in this article:

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1 Comment

  • August 1, 2016 at 6:22 am

    Thanks a lot for this great review! Seems like takes a great approach on improving the SharePoint experience.

    All the best,


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